FAQ's

ANSWERS TO FREQUENTLY ASKED QUESTIONS

General Questions

If I don’t know whom to ask, whom should I contact?

Peer counselors - available 24/7

Pager: 631-733-6234

Whom do I notify if I have a personal emergency?

Diane Piscitelli or Bonnie Chalson

(If you are in a clinical rotation, contact your site director  as well.)

Diane 631-444-2341

dpiscitelli@notes.cc.sunysb.edu
Bonnie 631-444-1030

Bchalson@notes.cc.sunysb.edu

Whom do I ask about Personal Health insurance?

Diane for Mary Jean Allen

Phone: 631-444-2340, 2341

How do I request Academic Accommodations?

Associate Dean for Student Affairs, Dr. Aldustus Jordan

Phone: 631-444-2340, 2341

How do I request that a Transcript be sent?

Burke Kincaid

Phone: 631-444-7542

ekincaid@notes.cc.sunysb.edu

Whom do I ask about financial aid and loan information?

Mary Jean Allen

mallen@notes.cc.sunysb.edu

How do I update my immunization records or get a copy of them?

Diane, Student Health Services, or your personal physician

Phone: 631-444-2340, 2341

How do I request a Leave of Absence?

Write a request to Dr. Chandran. Then, see Bonnie Chalson to set up an appointment with Dr. Chandran.

Phone: 631-444-1030

bchalson@notes.cc.sunysb.edu,
lchandran@notes.cc.sunysb.edu

Where can I find a fax machine for student use?

In the office of Mary Jean Allen, Student Affairs

Phone: 631-444-2341

dpiscitelli@notes.cc.sunysb.edu

How do I find out the status of school closures? (Inclement weather, etc.)

Call 444-SNOW

Phone: 631-444-SNOW

Whom do I contact to make an appointment to see Dr. Chandran, Vice Dean of Undergraduate Medical Education

Bonnie Chalson

Phone: 631-444-1030

bchalson@notes.cc.sunysb.edu

Whom do I contact to make an appointment to see Dr. London, Assistant Dean of Medical Education?

Bonnie Chalson

Phone: 631-444-1030

bchalson@notes.cc.sunysb.edu

Whom do I contact to make an appointment to see Dr. Fuhrer, Academic & Career Advisor?

Jennifer Kowalewski

Phone: 631-444-1025

 jkowalewski@notes.cc.sunysb.edu

Whom do I contact to make an appointment to see Dr. Williams, Vice Dean for Academic & Faculty Affairs?

Heidi Campani

Phone: 631-444-3084

hcampani@notes.cc.sunysb.edu

Whom do I contact to make an appointment with Dr. Jordan, Associate Dean, Student & Minority Affairs?

Diane Piscitelli

Phone: 631-444-2341

dpiscitelli@notes.cc.sunysb.edu

Whom do I contact to make an appointment with Mary Jean Allen, Financial Aid Officer?

Diane Piscitelli

Phone: 631-444-2341, 2340

Whom do I speak to about how to tackle a course?

Your big sib, a peer counselor, or a friendly upperclassman

1st and 2nd Year

How do I appeal a grade?

See the Course Director

Academic Policies & Procedures can be seen at HERE

How do I get an excused absence from a required activity?

See Dr. Chandran

 Bonnie 631-444-1030

Who answers questions about course content or scheduling?

Course Directors

The academic calendar for each year can be viewed at HERE

Whom do I ask about MD with Recognition Payroll issues and the MD with Recognition Poster Session?

Roy Steigbigel, MD (research),
Peter Williams, JD, PhD (Humanistic Studies),
Caroline Lazzaruolo (payroll)

Phone: 631-638-2005

Computer Issues

Whom do I call if I'm having trouble with my email account or if I forget my email password?

Who do I contact for Technical Issues?

Information Technology Resources for Students

URL

Academic Advising

Where can I see a list of academic advisors?

URL

There are links on the Webpage to “early” and “late” core advisors.

Whom do I see if I'm having academic difficulty?

Dr. Jordan/Jennifer Kowalewski/Linda Demotta

Phone: 631-444-1025
Linda at 631-444-2085

Whom can I ask about mentors or advisors?

Dr. Fuhrer/Jennifer Kowalewski

Phone: 631-444-1025

Whom can I ask specific questions about the clinical aspects of my career?

Your advisor, a sympathetic faculty member, or
Dr. Fuhrer

Linda Phone: 631-444-2997

Whom can I ask questions about Careers in Medicine in particular?

Jennifer Kowalewski

Phone: 631-444-1025

Make Up Exams

How do I make up an exam I missed or failed?

Contact your course director and Dr. London, as per Policies and Procedures.

Policies and Procedures

Dr. London:
mmlondon@notes.cc.sunysb.edu

How do I find out my grade after I take the exam?

Look in Cbase or contact your Course Director.

USMLE and NBME Exams

Where do I get a USMLE application?

NBME Web Site

http://www.nbme.org

Where do I get a passport picture for my USMLE application?

The ID office on the 3rd Floor HSC

Whom do I give my USMLE application to once it's printed?

Give it to Burke Kincaid or Marilyn London to authorize and seal.
The OME sends all applications via Airborne Express every Wednesday.

What do I do if I need to extend the original time period I requested for a USMLE Step exam?

The www.nbme.org Web site has instructions.

How do I find out my USMLE score?

The USMLE will mail the results to you. Your scores will appear in Cbase.
The OME will notify you if you fail.

Whom do I see about requesting an NBME make up exam?

See your Course Director and Linda DeMotta regarding remediation first.

Check the official calendar for make up exam dates.
Then see Dr. London regarding scheduling and ordering the exam.

Linda at 631-444-2085
Marilyn at 631-444-1030

mmlondon@notes.cc.sunysb.edu

Club Information / Scheduling

Whom do I see to request space for a Club meeting or event, or if I need to put the event on the School's Events Calendar?

Burke Kincaid

Phone: 631-444-7542

ekincaid@notes.cc.sunysb.edu

Whom do I see to have an event added to the Events calendar if I don't need to request space for the event?

Lorraine Reeve

Phone: 631-444-1285 Fax: 631-444-9521
lreeve@notes.cc.sunysb.edu

3rd and 4th Year

Whom do I ask about the Medical Student Performance Evaluation ("MSPE or Dean's Letter")?

See Bonnie to set up an appointment with Dr. Chandran.

Phone: 631-444-1030

bchalson@notes.cc.sunysb.edu

Whom do I see to get information about AOA?

Lorraine Reeve (logistics), Dr. Jack Fuhrer (requirements)

Phone: 631-444-1285

How do I change a clerkship block, clerkship site or the clerkship itself?

Check the schedule Web site for open spots. Use the Electronic Drop/Add system.
If changing an elective, use a paper drop/add form. Give it to Bonnie once it’s signed.

All changes must be made 30 days in advance.

URL

Where do I get a Drop/Add Form?

Whom do I see to change my schedule around, or if I have a general scheduling question?

Marilyn London

Phone: 631-444-1030
mmlondon@notes.cc.sunysb.edu

Whom do I contact if I have a question related to the Patient logs in Cbase?

Re: How to… questions--email Moshe Eisenberg at

 moises.eisenberg@stonybrook.edu
Re: Requirements for a particular clinical

course--see your Course Director

Whom do I call regarding access to medical records?

If your current password is not working, call the Help desk at 444-HELP.
If you never signed a confidentiality statement, see Lorraine Reeve in the OME.

 Lorraine 631-444-1285

How do I set up an Elective (both at Stony Brook and away)?

HERE

How do I arrange to take a Research Elective?

HERE

Where can I get an Elective Approval Form?

 For electives in the US: CLICK HERE

For international electives: HERE

What do I do with the Elective Approval form once I’ve completed the first page?

Copy the learning objectives onto the grading/evaluation form and the site evaluation form. Hand all forms in to the OME when you hand in your away elective application.

Phone: 631-444-1030 Fax: 631-444-9521

How do I apply for away electives using VSAS?

The AAMC has an electronic application service known as VSAS. You will be emailed ‘authorizations’ for applications and instructions on how to access and use VSAS.

Questions?

Dr. London at mmlondon@notes.cc.sunysb.edu

How do I arrange for liability insurance coverage for an away elective?

Complete a Request for Affiliate Agreement form and then see Dr. London.

URL

Phone: 631-444-1030 Fax: 631-444-9376

Whom do I see if I am handing in an away elective application and have an additional question?

Complete the elective application cover sheet. Give the coversheet, application, supporting materials to Bonnie Chalson. If you still have questions, then see Dr. London.

Phone: 631-444-1030

mmlondon@notes.cc.sunysb.edu

Where do I find information about away research electives?

Websites of elective sites.

Also see www.aamc.org, medical schools list, and OME emails.

Where do I get a 4th Year evaluation form?

Email Bonnie at bchalson@notes.cc.sunysb.edu. She can send or email a form to your site.

The Match

Where do I see general NRMP information and register for NRMP Match?

http://www.nrmp.org

Where do I see general ERAS information and register for ERAS?

http://www.aamc.org/students/eras/start.htm

Whom can I call if I still have a question about the Match or Rank Order Listing process?

Dr. London

Phone: 631-444-1030

Whom can I call if I still have a question about entering information into ERAS?

Bonnie Chalson or Caroline Lazzaruolo

631-638-2005, 444-1030

How do I complete the AAMC Graduation Questionnaire?

www.aamc.org/gq
or use the link when you enter your Rank Order List on the NRMP website.

OME will email the token/password to you when the site opens.

How do I set up an international elective?

Contact Jennifer Kowalewski and meet with Dr. John Shanley first. Once approved, complete waiver paperwork (w/Dr. London) and ITP forms (for Office of International Studies, west campus).

Jennifer 631-444-1025

Dr. London 631-444-1030

Visiting Students

Whom do I see with questions about visiting students?

Lorraine Reeve

Phone: 631-444-1285

Whom do I contact about a visiting elective if I am currently a student at an international medical school?

Jennifer Kowalewski or Dr. John Shanley

Phone: 631-444-1025

Where do I find a Visiting Student Application?--(for students who attend another medical school and want to take a rotation at Stony Brook)

Use VSAS. If an elective is listed on our Course Information webpage, but not listed in VSAS, use THIS

For questions about this website, email Marilyn.London@stonybrook.edu