FAQ's
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ANSWERS TO FREQUENTLY ASKED QUESTIONS |
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General Questions |
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If I don’t know whom to ask, whom should I contact? |
Peer counselors - available 24/7 |
Pager: 631-733-6234 |
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Whom do I notify if I have a personal emergency? |
Diane Piscitelli or Bonnie Chalson (If you are in a clinical rotation, contact your site director as well.) |
Diane 631-444-2341 Bonnie 631-444-1030 |
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Whom do I ask about personal health insurance? |
Diane Piscitelli for Mary Jean Allen |
Phone: 631-444-2340, 2341 |
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How do I request Academic Accommodations? |
Dr. Aldustus Jordan |
Phone: 631-444-2340, 2341 |
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How do I request that a transcript be sent? |
Burke Kincaid |
Phone: 631-444-7542 |
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Whom do I ask about financial aid and loan information? |
Mary Jean Allen |
Phone: 631-444-2340, 2341 |
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How do I update my immunization records or get a copy of them? |
Diane, Student Health Services, or your personal physician |
Phone: 631-444-2340, 2341 |
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How do I request a Leave of Absence? |
Write a request to Dr. Chandran. Then, see Bonnie Chalson to set up an appointment with Dr. Chandran. |
Phone: 631-444-1030 |
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Where can I find a fax machine for student use? |
In the office of Mary Jean Allen, Student Affairs |
Phone: 631-444-2341 |
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How do I find out the status of school closures? (inclement weather, etc.) |
Call 444-SNOW |
Phone: 631-444-SNOW |
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Whom do I contact to make an appointment to see Dr. Chandran, Vice Dean of Undergraduate Medical Education |
Bonnie Chalson |
Phone: 631-444-1030 |
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Whom do I contact to make an appointment to see Dr. London, Assistant Dean of Medical Education? |
Bonnie Chalson |
Phone: 631-444-1030 |
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Whom do I contact to make an appointment to see Dr. Fuhrer, Academic & Career Advisor? |
Dr. Fuhrer’s Office |
Phone: 631-444-2997 |
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Whom do I contact to make an appointment with Dr. Jordan, Associate Dean, Student & Minority Affairs? |
Diane Piscitelli |
Phone: 631-444-2341 |
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Whom do I contact to make an appointment with Mary Jean Allen, Financial Aid Officer? |
Diane Piscitelli |
Phone: 631-444-2341, 2340 |
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Whom do I speak to about how to tackle a course? |
Your big sib, a peer counselor, or a friendly upperclassman |
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1st and 2nd Year |
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How do I appeal a grade? |
See the Course Director |
Academic Policies & Procedures can be seen at HERE |
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How do I get an excused absence from a required activity? |
Logon to Cbase2. Click on the Documents tab. Click on Excused Absence tab. Complete prompted information and submit. |
Cbase2 |
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Who answers questions about course content or scheduling? |
Course Directors |
The academic calendar for each year can be viewed at HERE |
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Whom do I ask about MD with Recognition payroll issues and the MD with Recognition Poster Session? |
Roy Steigbigel, MD (Research), |
Phone: 631-444-1025 |
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Computer Issues |
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Whom do I call if I'm having trouble with my email account or if I forget my email password? Whom do I contact for Technical Issues? |
Information Technology Resources for Students |
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Academic Advising |
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Where can I see a list of academic advisors? |
There are links on the Webpage to “early” and “late” core advisors. |
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Whom do I see if I'm having academic difficulty? |
Dr. Jordan//Linda Demotta |
Phone: 631-444-2341 |
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Whom can I ask about mentors or advisors? |
Dr. Fuhrer |
Phone: 631-444-2997 |
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Whom can I ask specific questions about the clinical aspects of my career? |
Your advisor, a sympathetic faculty member, Dr. Fuhrer or Dr. Wackett |
Phone: 631-444-2997 |
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Whom can I ask questions about Careers in Medicine in particular? |
Dr. Fuhrer’s office |
Phone: 631-444-2997 |
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Make Up Exams |
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How do I make up an exam I missed or failed? |
Contact your course director and Dr. London, as per Policies and Procedures. |
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How do I find out my grade after I take the exam? |
Look in Cbase or contact your Course Director. |
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USMLE and NBME Exams |
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Where do I get a USMLE application? |
NBME Web Site |
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Where do I get a passport picture for my USMLE application? |
The ID office on the 3rd Floor HSC |
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Whom do I give my USMLE application to once it's printed? |
Give it to Burke Kincaid or Marilyn London to authorize and seal. The OME sends all applications via express mail every Wednesday. |
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What do I do if I need to extend the original time period I requested for a USMLE Step exam? |
The www.nbme.org web site has instructions. |
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How do I find out my USMLE score? |
The USMLE will mail the results to you. Your scores will appear in Cbase. The OME will notify you if you fail. |
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Whom do I see about requesting an NBME make up exam? |
See your Course Director and Linda DeMotta regarding remediation first. Check the official calendar for makeup exam dates. Then see Dr. London regarding scheduling and ordering the exam. |
Linda at 631-444-2085
Marilyn at 631-444-1030 |
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Club Information / Scheduling |
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Whom do I see to request space for a Club meeting or event, or if I need to put the event on the School's Events Calendar? |
Burke Kincaid to request space for the meeting. |
Burke Kincaid: 631-444-7542 Marilyn London: 631-444-1030 |
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3rd and 4th Year |
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Whom do I ask about the Medical Student Performance Evaluation ("MSPE or Dean's Letter")? |
See Bonnie to set up an appointment with Dr. Chandran, Dr. Wackett, Dr. Fuhrer or Dr. Schiavone. |
Phone: 631-444-1030 |
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Whom do I see to get information about AOA? |
Dr. Jack Fuhrer (requirements) |
Phone: 631-444-2997 |
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How do I change a clerkship block, clerkship site or the clerkship itself? |
Logon to Cbase2. Click on Registration. Click on Drop-Add. Watch the tutorial for instructions. |
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Where do I get a Drop/Add Form? |
https://cbase.som.sunysb.edu/share/docs/public/09-2-4_Drop-Add_form.pdf |
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Whom do I see to make major, multiple changes to my schedule? |
Marilyn London |
Phone: 631-444-1030 |
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Whom do I contact if I have questions about Clinical Skills or Clinical Conditions in Cbase? |
Andrew Wackett, MD |
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Whom do I call regarding access to medical records? |
If your current password is not working, call the
Help desk at 444-HELP. |
Lorraine 631-444-1285 |
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How do I set up electives? |
Click here for how to set up electives: https://cbase.som.sunysb.edu/cbase2/public/course_info/electives_info.cfm |
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What do I do with the Elective Approval form once I’ve completed the first page? |
Copy the learning objectives onto the grading/evaluation form and the site evaluation form. Hand all forms in to the UME when you hand in your away elective application. |
Phone: 631-444-1030 |
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How do I apply for away electives using VSAS? |
The AAMC has an electronic application service known as VSAS. You will be emailed ‘authorizations’ for applications and instructions on how to access and use VSAS. |
Questions? Dr. London at Marilyn.London@sbumed.org |
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How do I arrange for liability insurance coverage for an away elective? |
Complete a Request for Affiliate Agreement form and then see Dr. London. |
Phone: 631-444-1030 |
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Whom do I see if I am handing in an away elective application and have an additional question? |
Complete the elective application cover sheet. Give the coversheet, application, supporting materials to Bonnie Chalson. If you still have questions, then see Dr. London. |
Phone: 631-444-1030 |
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Where do I find information about away research electives? |
Websites of elective sites. Also see www.aamc.org, medical schools list, and OME emails. |
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Where do I get a 4th Year evaluation form? |
Email Bonnie; she can send or email a form to your site. |
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The Match |
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Where do I see general NRMP information and register for NRMP Match? |
http://www.nrmp.org |
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Where do I see general ERAS information and register for ERAS? |
http://www.aamc.org/students/eras/start.htm |
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Whom can I call if I still have a question about the Match or Rank Order Listing process? |
Dr. London |
Phone: 631-444-1030 |
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Whom can I call if I still have a question about entering information into ERAS? |
Bonnie Chalson or Caroline Lazzaruolo |
Phone: 444-1030 |
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How do I complete the AAMC Graduation Questionnaire? |
www.aamc.org/gq |
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How do I set up an international elective? |
Contact Jennifer Kowalewski and meet with Dr. John Shanley first. |
Jennifer 631-444-1025 |
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Visiting Students |
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Whom do I see with questions about visiting students? |
Lorraine Reeve |
Phone: 631-444-1285 |
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Whom do I contact about a visiting elective if I am currently a student at an international medical school? |
Jennifer Kowalewski or Dr. John Shanley |
Phone: 631-444-1025 |
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Where do I find a Visiting Student Application?--(for students who attend another medical school and want to take a rotation at Stony Brook) |
Use VSAS. If an elective is listed on our Course Information webpage, but not listed in VSAS, use THIS
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For questions about this website, email Marilyn.London@sbumed.org |
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