Academic Guidelines

Academic Guidelines for the
Fourth Year Medical Student

Please Note:

Health/Immunization Records must be brought to every rotation not at UHMC. Lack of these forms may delay your rotation. The health records will not be faxed to the site from Stony Brook.

Curriculum Requirements:

The fourth year curriculum allows students significant latitude in pursuing their educational objectives. During the time starting in July and ending mid-May, students are required to successfully complete 36 weeks of the fourth year curriculum. 16 weeks must be spent in the Stony Brook system (UH, WUH, VA or NUMC).

See 4th Year Course Requirements for specific required course information.

Grading and Evaluation Process:

In order to receive credit, at the completion of each rotation,  the Office of Medical Education must receive an evaluation of your performance. Most course directors enter grades directly into Cbase. Some may provide paperwork you can use to collect comments from clinical preceptors. Your responsibilities regarding this will be clearly spelled out on the first day of your rotation.

For away electives the OME submits a paper evaluation to the site which returns it directly to the OME when the elective is completed. Occasionally, the student may have to hand carry an evaluation to or from a site. The OME cannot accept a grade form from a student unless the paperwork is in an envelope that is sealed and signed by the evaluator. Students are required to evaluate their experience at off-campus electives. Bonnie, in the Office of Medical Education, will provide a form on which to do this.

Students access their grades on Cbase. Grades are released to students after they have completed an electronic course evaluation in Cbase, or a paper evaluation in the case of off-campus electives. Students should review their evaluation results and are urged to discuss their evaluations with their supervisers soon after each rotation is completed.

 Grade Appeals

A student is urged to consult the Medical School Policies and Procedures Manual before appealing a course grade.

Setting up Electives

Elective time will make up roughly 50% of the time you spend during your fourth year. Information on setting up electives is provided separately.

Communication

Communications with 4th year students are difficult due to geographic dispersal.E-mail is the method used for class communications from the Office of Medical Education and should be checked regularly. It is the student's responsibility to read email to get messages concerning the NRMP and Early Matches, Graduation requirements and other essential information.

Students are required to keep their contact information current by updating C-base on a regular basis. Mailing labels for letters and other information sent home to students are generated from the Cbase system. Phone numbers and beeper numbers must also be updated by the students in Cbase.